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Privacy Policy (Spotlightwebs)

Effective date: 15 January 2026

This Privacy Policy explains how Spotlightwebs (“we”, “us”, “our”) collects, uses, shares, and protects your personal information when you visit our website or contact us through our forms (the “Service”).

We are committed to protecting your privacy and handling personal data in line with the EU General Data Protection Regulation (GDPR) and applicable Irish data protection law.

Who we are (Data Controller)

Data Controller: Spotlightwebs
Email: contact@spotlightwebs.com

If you have questions about this Privacy Policy or your data, contact us using the email above.

What personal data we collect

We collect only the information you choose to provide via our forms or direct contact, such as:

  • Name
  • Email address
  • Message / project details (anything you type into a contact or enquiry form)

We do not intentionally collect sensitive “special category” data (e.g., health, biometric, political views). If you include such information in your message, you do so voluntarily.

Cookies and similar technologies

We use cookies to run the Service and improve performance:

  • Session Cookies — required to operate the Service.
  • Preference Cookies — remember preferences and settings.
  • Security Cookies — help protect the Service and prevent abuse.

You can control cookies through your browser settings and (where implemented) our cookie banner/preferences.

Analytics, advertising, and remarketing

Google Analytics

We use Google Analytics to understand how visitors use the site (e.g., pages visited, time on site, device/browser information). Google Analytics uses cookies and may collect technical identifiers including IP-related data; Google provides documentation about the data collected and safeguards.

You can use Google’s opt-out options (including a browser add-on) and manage cookie preferences.

We may use Google Ads features (including remarketing) to show relevant ads to people who previously visited our site. You can manage ad personalisation settings via Google’s controls.

Meta / Facebook (remarketing)

We may use Meta technologies (e.g., Meta Pixel) to measure ad effectiveness and deliver relevant ads on Meta platforms. Meta explains how it collects and uses data in its Privacy Policy and offers user controls.

Important: Where required, we rely on consent for non-essential cookies/marketing tags (for example, analytics/remarketing cookies). If you decline, those tags should not run (depending on your cookie settings implementation).

How we use your personal information

We use the personal information we collect to:

  • Provide, maintain, improve, and enhance our Services;
  • Personalise content and user experience;
  • Understand and analyse site usage and performance;
  • Communicate with you, answer enquiries, and provide support;
  • Provide marketing communications (where permitted);
  • Create anonymised/aggregated insights (non-identifying);
  • Prevent fraud, abuse, and security incidents;
  • Comply with legal obligations and enforce our rights.

Depending on the situation, we process your data under one or more of these legal bases:

  • Consent (e.g., non-essential cookies, marketing where you opted in)
  • Contract / steps before a contract (e.g., responding to a request for services)
  • Legitimate interests (e.g., improving our site, basic analytics where allowed, security)
  • Legal obligation (e.g., compliance, record-keeping where required)

GDPR requires we explain these bases and your rights in our privacy notice.

How we share information

We do not sell your personal information.

We may share data with trusted service providers (“processors”) that help us operate the Service, such as:

  • Website hosting / infrastructure providers
  • Analytics and advertising providers (e.g., Google, Meta)
  • Security and performance tools

We share only what is necessary for those providers to perform their services and expect appropriate safeguards.

International transfers

Some providers (such as Google and Meta) may process data outside the European Economic Area. Where required, we rely on recognised safeguards (for example, contractual protections) to help protect transferred data.

Data retention

We keep personal data only as long as needed for the purposes described:

  • Enquiries: typically retained for a reasonable period to manage follow-ups and business records.
  • Client/project records: retained as needed for contractual, operational, and compliance purposes.
  • Analytics data: retained according to analytics settings and provider configurations, often in aggregated form.

If you want deletion earlier, you can request it (see “Your rights”).

Your GDPR rights

Depending on your circumstances, you may have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion (erasure)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time (where processing is based on consent)

You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC).

Security

We take reasonable technical and organisational measures to protect personal data. However, no method of transmission or storage is 100% secure.

Our Service may contain links to third-party websites. We are not responsible for the content, privacy practices, or policies of those third parties. Please review their policies before providing personal information.

Children’s privacy

Our Service is not directed to children under 18, and we do not knowingly collect personal information from children. If you believe a child has provided personal data, contact us at contact@spotlightwebs.com and we will take appropriate steps.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page and update the effective date.

Helpful third-party privacy/controls links (for your policy page)

(You can paste these into your website as-is.)

Google Privacy Policy: https://policies.google.com/privacy
How Google uses cookies: https://policies.google.com/technologies/cookies
Google Ads Settings: https://adssettings.google.com/authenticated
Google Analytics opt-out add-on: https://tools.google.com/dlpage/gaoptout
Meta (Facebook) Privacy Policy: https://www.facebook.com/privacy/policy/
Meta help on interest-based ads: https://www.facebook.com/help/164968693837950
Meta ad preferences help: https://www.facebook.com/help/568137493302217
Your Online Choices (EU): https://www.youronlinechoices.eu/
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